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AUCTION FAQ'SWhy can't I access the auction website via www.nwbaseballacademy.org or www.seattlebombers.org?The information available to the parents and players via the auction website is proprietary. The website for Northwest Baseball Academy is visited by individuals who are interested in any one of our programs. The information on the auction website is for players and parents of the Seattle Bombers program only and does not contain information that should be available to the general public. Back to TopWhere is the auction held?The auction is held at
the Comcast/Everett Events Center located at 2000 Hewitt Avenue,
Everett
Use the conference Center entrance Back to TopWill the catalog be available on-line prior to the auction?Yes, the catalog will be available for invited guests to pre-view items prior to the night of the event. Back to TopHow do I volunteer?You can volunteer by e-mailing Stephanie Cooper. Be sure to specify which volunteer position you are able to do. All positions and descriptions can be found under the volunteer section on the left menu bar. Back to TopWhen are procurement forms due?Procurement forms are due April 1st. Certificates and any catalog advertisement are also due April 1st. Items will need to be held by the player/family until the scheduled drop off time on the day of the auction. Back to TopHow do I find the Non-Profit Tax ID?The Non-Profit tax ID for Northwest Baseball Academy is 91-1841970. Business and individuals can donate items or cash to Northwest Baseball Academy as a tax deduction. They should consult with their tax advisor to determine their deduction. Back to TopWhat is our requirement for the auction?Each player/families auction requirement is listed at the top right of this screen. Back to TopWho determines what section the procured items are placed in?There are 6 auction sections: Silent 1, 2 & 3, Live, Dessert, and Frenzy. The majority of items will be placed in the silent section and a small (20-25) amount of items will be placed in the live section. The live items are items that are deemed of value to all in attendance. The selection of theses items is based on their potential bid activity. They are determined by Stephanie and the auctioneer. The goal is to have items in the live that will appeal to the wide range of guests and will also keep bidding active and guests locked into the live event. Dessert items speak for themselves. Frenzy items are typically restaurant gift certificates. These items will not need a table display. Back to TopHow will I know if I have a 'Frenzy' item?If you submit a restaurant gift certificate it is likely it will end up in the Frenzy section of the auction. After April 1st, items will begin to be separated out into the different section. If the restaurant certificate cannot be paired with a complementary item it will go into the frenzy in an attempt to receive a face value bid. Best guess, hold out until after April 1st to complete your display. Back to TopHow do I determine and items value?An items value should be the retail value of the item if it was sold rather than auctioned off. If you have an item that is unique, then you would need to make a best guess as to the value. Back to TopIf I have two items, with two separate donors, but I want to submit them as one auction item how do I do that?You would need to complete two separate procurement forms (one for each item) and submit them with a note stating, "I would like these combined into one package". Back to TopIf I have an item and another parent has a complementary item, can we combine them as one auction item?Yes, each item would require a separate form so that each player receives credit for the procured value. You would need to notate that the two items should be combined into one package. Once the item is bid on, the software system uses a % basis to credit each player/team with their portion of the value from the item. Back to TopCan I procure desserts to be auctioned off for the dessert auction?Yes, just notate on the procurement form that the dessert is for the dessert auction. Otherwise it will be considered a silent auction item. Back to TopCan I procure cash donations?Yes, cash donations are the easiest types of procurement and the cash value is applied to the player/family procurement requirement. Back to TopWhat is the significance of certificates?Items that you cannot physically carry to the auction and place on a table for bidding require a certificate. Some examples include vacation rentals, spa treatments, delivery of wood, large items that require delivery after they are auctioned off, unique experiences or trips. These are considered intangible items as they will not be physically taken home by the winning bidder at the end of the night. Instead a certificate will be handed to the winning bidder to take home and make arrangements for delivery (or appointment) at a later date. Back to TopWhat information should be included on the certificate?The winning bidder will need to know who to contact to obtain their item. Whether that is the player/family or another donor it will need to notated on the certificate. If the business/individual provided a certificate that should be turned in. Back to TopWhy do I have to turn in a certificate with the procurement form?Certificates are kept on file at guest check-in to be handed (or delivered to their table) to the winning bidder at check out. Items without certificates will not be given a spot on a table and will not be auctioned off. The certificate needs to be turned in with the procurement form in order for the item to be considered a donation. Back to TopIf I turned in a certificate, do I still required to have a display for the auction table?Yes, the certificate will be held at guest check-out. This is to ensure someone does not just pocket the certificate and no funds are received. The display for the table should show bidders what the item is (how desirable it is). Back to TopIf I have an items that contains a certificate can I include my certificate with my item?You can as long as a copy is submitted with the form and the certificate is securely placed with the item. We want to prevent anyone from being able to take the certificate from the item while it is on the auciton table. Back to TopHow do I purchase auction dinner tickets?To purchase auction tickets you can use the link in the above right menu. Tickets are $50 for individuals and $450 for a table of 10. Complete tables will contain guests for one player only. Combined tables (guests of multiple players) are not considered 'sponsored tables'. Back to TopAs a parent of a player, am I and my spouse (significant other) included in the guest requirment?Yes, if the requirement is 6 guests then it would be you and your spouse or significant other and four other guests or two other couples. Back to TopWhen do I need to purchase my dinner tickets?The sooner you purchase your tickets, the higher the probability of obtaining a good table. If you choose to wait to the last minute there is no guarantee that all of your guests will be seated at the same table. Back to TopWhat if I don't invite enough guests to meet the minimum requirement?In addition to the items at the auction, it is important to have guests to bid on them. If there are only a few guests the items do not typically go for their full potential value. The more guests, the more funds will be raised for the team. However, it is understood that some families have different social networks and there are instances where some families have more guests willing to come while other may have access to an abundance of items to procure. All players/parents are working toward the ultimate goal of raising funds for the team and each player/family is asked to do their part. If your resources are limited then perhaps volunteering your time would be a way for your to support your team. Back to TopWhat if I have a guest that wants to attend at the last minute?We will make every attempt to accommodate last minute guests. It is proven that the more guests in attendance, the more money is raised for each team. It is difficult, and not recommended, to attempt to rearrange tables at the last minute but if it can be done the attempt will be made. Back to TopWhat are 'Sponsored Tables'Sponsored tables are groups that are attending as guests of one player. One individual pays the $450 and is considered the table sponsor. Tables that are sponsored receive a discounted ticket price of $45 per individual. Back to TopHow many guests can be seated at a table?Dinner tables are circular and can accommodate 10 seats. Tables with open seats will be combined to fill up the room. Back to TopWhere and when do I drop off procured items?Tangible items will be dropped off at your teams scheduled time on the day of the auction. To determine your scheduled time click on the link for 'Set-Up' under volunteer on the left menu bar of this page. Tangible items are held by the player/family until the day of the auction. Service items or items that will not actually be at the auction will require a certificate to be turned in with the procurement form. Back to TopWhat time do I arrive the night of the auction?The doors open at 5PM. Volunteers for the night of the event are scheduled to arrive at 4PM for training. A portion of the guests will arrive at 5PM while a portion will arrive at 5:30PM. This helps alleviate any congestion at the guest check-in area. Back to TopWhat if my item(s) do not get bid on?If your items do not get bid on they will be put up for bidding via on-line and e-mail after the auction. Once items are donated they are the property of the Seattle Bombers team. Every effort will be made to ensure the team receives as much value from that item as possible. Back to TopWhat are the auction funds used for?For the U14-U16 teams there is a portion of the auction proceeds that are used to cover costs associated with their season. Funds raised over and above those costs are used for post-season expenses such as tournament fee, hotels for coaches, transportation for coaches and transportation for players. If there are funds remaining after post-season expenses are covered the coaches will use those funds to pay for team dinners or activities. Back to TopHow is the team/player credited for the value of their items?Each team member is required to procure their stated 'retail value' of items. Each item will be bid on at the auction and each team will be credited for that value. The funds the team earns comes from the value the items earn from the bidding at the auction. For example, if you procure a $100 snowboard and the winning bid is $80. Your team will be credited for the $80 in cash (less any auction expense not covered by the proceeds from the sale of the dinner tickets). All of the funds raised by each players effort are for the team, not each individual player on that team. Back to TopWhat happens if a team member does not participate in the auction or does not meet the auction requirement?If a team member does not meet the auction requirements and does not choose to the 'buy out' option then their position on the team is forfeit. The auction has been established as a way for the team (as a whole) to reduce their out of pocket expense. There are no expectations that the team will cover a player if they do not do their part as a team member. If a player/family made an effort but fell short of the procurement requirement then they will be billed (on a sliding scale based on % participation) for their remaining share. The emphasis is on each team member doing their part as one individual contributing to the success of the team as a whole. Back to TopHow do I buy-out of the auction?There are some player/families that choose to pay their auction requirement rather than procuring items. To do this simply write a check for the required amount and mail it to our PO Box or drop it in the payment box at the Academy. Back to Top
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ImportantInfo.
Team Requirements U14/U15 - $800 procured value 6 dinner guests Buyout = $1000* U16 - $1000 procured value 6 dinner guests Buyout = $1300* U18 - $1800 6 dinner guests Buyout = $1800* Buyout is a cash donation that relieves a family from meeting the procurement and guest requirement. Completed forms can be turned in at any time, prior to April 1st, to Stephanie's box at the Academy.
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Northwest Baseball Academy
Seattle Bombers Annual Auction
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